# Repeat work items, schedule cycles, and send reminders > How a project creates its own routine work items, keeps its next cycles ready, and reminds people before work is due, each on a schedule you set. Lesson 4 of 12 in Plane Business · 3:51 · [Watch the lesson](https://academy.plane.so/videos/recurring-work-items) ## Chapters - [0:00](https://academy.plane.so/videos/recurring-work-items?t=0) Routine work that runs itself - [0:27](https://academy.plane.so/videos/recurring-work-items?t=27) Repeat work items on a schedule - [1:50](https://academy.plane.so/videos/recurring-work-items?t=110) Keep the next cycles ready - [2:43](https://academy.plane.so/videos/recurring-work-items?t=163) Remind people before work is due - [3:31](https://academy.plane.so/videos/recurring-work-items?t=211) Review what runs on its own ## Routine work that runs itself Plane can create routine work items, set up your next cycles, and send reminders, each on a schedule you set, so nobody has to remember. They're for the weekly report, the cycle after this one, and the due date nobody saw coming. All three are project settings, so one project can run all three. They're on Business and higher. ## Repeat work items on a schedule A recurring work item tells Plane to create the same work item on a schedule. Find them in **Project settings**, under **Recurring work items**. Each row shows how often it repeats, like every week or every 3 months. 1. Choose **Create recurring work item**. The form opens with the work item itself: its type, title, description, state, priority, assignees, and labels. 2. Under **Schedule**, set a start date, and an end date if it should stop. 3. Choose **Daily**, **Weekly**, **Monthly**, **Yearly**, or **Custom**, such as every 2 weeks. Plane creates one on the start date and on each repeat, around midnight in the project's time zone. If it starts today, the first one arrives right away. Each one is an ordinary work item, created in the name of whoever set it up. It has no due date, cycle, or sub-work items. A recurring work item's menu has **Edit** and **Delete**. Edits apply only to work items it makes later, and deleting it keeps the ones already made. There's no pause switch: to stop one on a set day, give it an end date. ## Keep the next cycles ready Switch on **Auto-schedule cycles**, in **Project settings** under **Cycles**, and Plane creates your next cycles with their dates, so the team can plan ahead. 1. Give the schedule a title, a duration in weeks, and a cooldown in days between cycles. 2. Pick the day the first cycle starts. 3. Choose how many future cycles to keep ready, up to three. Each cycle gets the title and a number and appears under **Upcoming**. When one starts, Plane adds another. Turn on **Auto-rollover work items**, and when a cycle ends, its work items that aren't done or cancelled move into the next cycle. If you change the schedule later, only new cycles follow it. The ones it already made stay as they are. ## Remind people before work is due With **Auto-reminders** on, people know before a work item is due. It sits in **Project settings**, under **Automations**, next to the switches that archive and close work items. 1. Switch on **Auto-reminders**. 2. Set **Send reminder before**, anywhere from 1 day to 7 days ahead. The work item's assignees and subscribers get both an Inbox notification and an email. Reminders cover only work items with a due date that aren't done or cancelled, and none go out once the date has passed. Work items made by a recurring work item have no due date, so they get no reminder until someone adds one. ## Review what runs on its own One project now makes its own routine work items, keeps its next three cycles ready, and reminds people before anything is due. ## Try it Open Project settings, then Recurring work items, and choose Create recurring work item. Fill in the work item, then under Schedule set a start date and pick Weekly. ## Plans - Business: Recurring work items, auto-scheduled cycles, and auto-reminders ## Docs - [Recurring work items](https://docs.plane.so/core-concepts/projects/recurring-work-items) - [Auto-schedule cycles](https://docs.plane.so/core-concepts/cycles) - [Auto-reminders](https://docs.plane.so/automations/overview) ## Transcript ### Routine work that runs itself Plane can create routine work items, set up your next cycles, and send reminders, each on a schedule you set, so nobody has to remember. They're for the weekly report and the cycle after this one. And for the due date nobody saw coming. You'll set up all three in one project and see what each one does. Let's take a closer look. ### Repeat work items on a schedule On Business and higher, a recurring work item tells Plane to create the same work item on a schedule. Find them in Project settings, under Recurring work items. Each row shows how often it repeats, like every week or every 3 months. Create recurring work item opens a form for the work item itself: its type, title, description, state, priority, assignees, and labels. Under Schedule, set a start date, and an end date if it should stop. Then choose Daily, Weekly, Monthly, Yearly, or Custom, such as every 2 weeks. Plane creates one on the start date and on each repeat, around midnight in the project's time zone. If it starts today, the first one arrives right away. Each one is an ordinary work item, created in the name of whoever set it up. It has no due date, cycle, or sub-work items. A recurring work item's menu has Edit and Delete. Edits apply only to work items it makes later, and deleting it keeps the ones already made. There's no pause switch. To stop one on a set day, give it an end date. ### Keep the next cycles ready Switch on Auto-schedule cycles, in Project settings under Cycles, and Plane creates your next cycles with their dates, so the team can plan ahead. Give the schedule a title, a duration in weeks, and a cooldown in days between cycles. Then pick the day the first cycle starts and how many future cycles to keep ready, up to three. Each cycle gets the title and a number and appears under Upcoming. When one starts, Plane adds another. Turn on Auto-rollover work items, and when a cycle ends, its work items that aren't done or cancelled move into the next cycle. Change the schedule later, and only new cycles follow it. The ones it already made stay as they are. ### Remind people before work is due With Auto-reminders on, people know before a work item is due. It sits in Project settings, under Automations, next to the switches that archive and close work items. Switch it on and set Send reminder before, anywhere from 1 day to 7 days ahead. The work item's assignees and subscribers get both an Inbox notification and an email. Reminders cover only work items with a due date that aren't done or cancelled, and none go out once the date has passed. Work items made by a recurring work item have no due date, so they get no reminder until someone adds one. ### Review what runs on its own One project now makes its own routine work items, keeps its next three cycles ready, and reminds people before anything is due.